Manage your team'sleave requeststime trackingexpense claimsHR documentswork schedulesleave requests
From leave requests to expense claims — BookYourPTO brings everything into one platform your whole team will actually enjoy using.
From request to approved in minutes, not days
Multi-level approvals, real-time notifications, and automatic calendar sync — every request flows through your rules without manual chasing.
Multi-level Approval Chains
Requests route automatically through your org chart — employee to manager to department head, with fallback escalation if someone's away.
Sarah Chen submitted
Annual Leave · Feb 10–14 · 5 days
James Park approved
Direct Manager · Level 1
Lisa Wong final approval
Department Head · Level 2
Synced to Google Calendar & team view
Automatic · No manual action needed
Instant Notifications
Professionally designed email templates at every step. Tap to preview:
BookYourPTOHi Sarah,
Your leave request has been approved by John Smith.
Annual Leave
Mar 10 – Mar 14, 2026 (5 days)
View in calendar →
4 of 15+ email notification templates
100+ Country Holidays
Public holidays auto-detected for every team member's location. No manual calendar setup for any region.
Four products.
One platform.
Everything your HR team needs — from time-off requests to expense reimbursements — unified under a single roof.
Leave Management
Full leave lifecycle — requests, multi-level approvals, balance tracking, carry-forward policies, locked dates, and group bookings.
- 8 built-in + custom leave types
- Half-day & hourly time-slot booking
- Carry-forward with expiry windows
- Per-user allowance overrides
A complete HR suite,
bundled with every plan
Onboarding, performance, training, and comprehensive employee profiles — included on every plan, working alongside your existing leave, time, expense, and document tools.
A complete HR suite,
built in.
Onboarding · Standard New Hire
Started Apr 6, 2026 · 8 tasks
Sign employee handbook
Signed · Apr 6
Issue MacBook Pro 14"
IT · Marcus Webb
Set up Slack & email access
Due Apr 8 · Assignee: IT
Complete I-9 verification
Signature required
Schedule welcome 1:1 with manager
Due Apr 9
Goals · Q2 2026
Sarah Chen · Engineering
Ship invoicing module v2
80%Due Jun 30 · Engineering
On trackReduce p95 API latency to <200ms
55%Due May 15 · Performance
In progressMentor 2 junior engineers
30%Due Jun 30 · Personal
At riskComplete AWS Solutions Architect cert
95%Due Apr 30 · Learning
Almost doneTraining · Required
Compliance & safety
Workplace Safety
Annual · Due Jul 12, 2026
Data Privacy & GDPR
Annual · Due May 3, 2026
Anti-Harassment Training
Every 2 years · Due Apr 20
Code of Conduct
One-time · Due Apr 15
First Aid Certification
Every 3 years · Due Aug 1
Sarah Chen · Personal
Senior Engineer · Engineering
Work email
sarah.chen@meridian.io
Phone
+1 (415) 555-0142
Location
San Francisco, CA
Hire date
Mar 14, 2022 · 4 yrs
Manager
Marcus Webb
Employment
Full-time · Salaried
Org Chart · Engineering
14 people · 3 teams
David Kim
CTO
Marcus Webb
VP Engineering
Sarah Chen
Senior Engineer
Priya Sharma
Backend Engineer
James O'Brien
Frontend Engineer
Ana Fernandez
Engineering Manager
Onboarding & Offboarding
Auto-create task lists the moment a new hire is added. Each employee gets their own private copy of any document that needs signing — handbooks, NDAs, and policies stay confidential between signers.
Discover the BookYourPTO platform
Your tools, all in sync
Calendar sync with Google & Outlook, instant notifications via Slack & Microsoft Teams — BookYourPTO fits into your existing workflow.
Google Calendar
Calendar SyncApproved leaves sync instantly as calendar events. Team members see who's off right in their Google Calendar.
Slack
NotificationsReal-time leave request and approval notifications delivered to your Slack channels.
Microsoft Teams
NotificationsApproval alerts and reminders delivered as adaptive cards in your Teams channels.
Microsoft Outlook
Calendar SyncSeamless sync with Microsoft 365 calendars. Leave events appear in Outlook with full team visibility.
Google Calendar
Calendar SyncApproved leaves sync instantly as calendar events. Team members see who’s off right in their Google Calendar with real-time two-way sync.
Feb 10 – 14, 2026
Sick Leave · Feb 3, 2026
Slack
NotificationsReal-time leave request and approval notifications delivered to your Slack channels.
Sarah Chen · Annual Leave
Feb 10 – 14, 2026
You have 2 pending approvals
Microsoft Teams
NotificationsApproval alerts and reminders delivered as adaptive cards in your Teams channels.
Microsoft Outlook
Calendar SyncSeamless sync with Microsoft 365 calendars. Leave events appear in Outlook automatically with full team visibility and real-time updates.
Everything flows to QuickBooks automatically
Approved expenses become bills, time entries sync as activities, and your chart of accounts stays perfectly mapped — zero manual data entry.
Expense Reports → Bills
Accounts PayableApproved expense reports automatically create bills in QuickBooks with line items, tax breakdowns, and vendor mapping.
Time → Activities
Time TrackingTracked hours flow to QuickBooks as TimeActivity entries, mapped to customers and service items.
Employee Sync
WorkforceEmployee records stay in sync between BookYourPTO and QuickBooks — new hires, role changes, and departures.
Chart of Accounts
Account MappingMap expense categories and leave types to your QuickBooks accounts. New accounts are detected automatically.
Expense Reports → Bills
Accounts PayableApproved expense reports automatically create bills in QuickBooks with line items, tax breakdowns, and vendor mapping — ready for payment.
Time → Activities
Time TrackingTracked hours flow to QuickBooks as TimeActivity entries, mapped to customers and service items.
Employee Sync
WorkforceEmployee records stay in sync between BookYourPTO and QuickBooks — new hires, role changes, and departures.
Chart of Accounts
Account MappingMap expense categories and leave types to your QuickBooks accounts. New accounts are detected automatically — your books always balance.
How it works
Don't just take our
word for it
"BookYourPTO cut our leave administration time by 70%. What used to take our HR team an entire day now happens automatically."
The time tracking module paid for itself in the first month. We finally have accurate billing data for every client project.
AI receipt scanning is a game-changer. Our team submits expenses in seconds instead of manually filling forms.
Managing leave across 12 countries with different public holidays was a nightmare. BookYourPTO handles it all automatically.
Trusted by teams who value simplicity
BookYourPTO cut our leave administration time by 70%. What used to take our HR team an entire day now happens automatically with approval workflows.
The time tracking module paid for itself in the first month. We finally have accurate billing data for every client project with zero manual effort.
AI receipt scanning is a game-changer. Our team submits expenses in seconds instead of manually filling forms. The accuracy with Claude Vision is remarkable.
We replaced DocuSign for internal HR documents. Canvas signatures with embedded verification give us everything we need at a fraction of the cost.
Managing leave across 12 countries with different public holidays was a nightmare. BookYourPTO handles it all with automatic holiday detection for every region.
BookYourPTO gave us the data sovereignty our enterprise clients require. Onboarding took less than 10 minutes and the audit trail is everything we needed.
Leave Request Approved
Just now
Sarah Chen
Annual Leave · Feb 10–14
Marcus Webb
Sick Leave · Feb 3
Synced
Google Cal
4h 23m
Tracked today
See your entire team's availability at a glance
Interactive calendar with color-coded leave types, automatic public holiday detection, and real-time sync with your favorite calendar apps.
Frequently asked questions
Ready to simplify
your HR workflows?
Join teams worldwide managing time-off, expenses, and documents with complete control.
7-day trial · Deploy in 5 minutes · Cancel anytime