Policies that match reality
Accrual, carry-forward with expiry, locked dates, and per-person allowance overrides — without a single spreadsheet formula.
Request, approve, track, and sign in one place
Time off, timesheets, expenses, and HR documents for modern teams — with the admin running quietly in the background.
7-day free trial Live in an afternoon Fully managed cloud
app.bookyourpto.com — Team overview
Works with the tools your team already uses
BookYourPTO isn’t just for booking time off,
it’s for everything after.
Request
Approve
Track
Claim
Sign
Platform
Whatever your team runs on, it lives here
Leave management
Time off, exactly how your policy says.
- Eight built-in leave types plus as many custom ones as you need
- Half-day and hourly slots for shift teams
- Carry-forward with expiry windows and per-person overrides
app.bookyourpto.com — Leave calendar
Time tracking
Hours that bill themselves.
- Clock in and out against projects, tasks, and clients
- Overtime thresholds, multipliers, and break enforcement
- Geofenced shift starts with circle and polygon fences
app.bookyourpto.com — Schedules
Expenses
Photograph the receipt. That’s the whole flow.
- Vendor, date, totals, and tax broken out automatically
- Mileage with route planning and per diem by location
- GST, PST, HST, QST, US sales tax, and international VAT
app.bookyourpto.com — Expense claims
Documents
Send it, sign it, keep the trail.
- Drag-and-drop fields and sequential signing order
- Drawn or typed signatures with an audit-trail PDF
- AES-256 at rest, with expiry reminders that chase for you
app.bookyourpto.com — Documents
Policies
One platform. Every policy. No spreadsheets.
Set the rules once and let them apply themselves — across teams, countries, and contract types.
app.bookyourpto.com — August
Approvals that route themselves
Employee → manager → department head, with administrator fallback and different rules per leave type.
Every region, every holiday
Public holiday calendars for every country you operate in, applied automatically to the right people.
Nobody has to chase anyone
Fifteen notification templates covering submitted, approved, expiring, and overdue — sent the moment they matter.
Automation
Let the admin run itself.
app.bookyourpto.com — Approvals
app.bookyourpto.com — Reports
One record
Leave, timesheets, expenses, and signed documents live against the same employee.
Calendar sync
Approved time off lands in Google Calendar, Outlook, and any iCal subscriber.
Receipts read themselves
Vendor, date, tax breakdown, and line items extracted from a photo in seconds.
Geofenced clock-ins
Circle and polygon fences keep shift starts honest without anyone policing them.
Answers in one search
Find any request, timesheet, claim, or document across the whole organisation.
Ask your assistant
The MCP server lets Claude and other AI assistants book and approve on your behalf.
iPhone app
Book it from the departure lounge.
Balances, requests, approvals, and expense claims in your pocket — so nobody waits for someone to get back to a desk. Free with every plan.
- Check a balance and book time off without opening a laptop
- Approve or decline from a push notification
- Photograph a receipt the moment you pay for it
- Face ID sign-in, and it works on the plane too
Download on the
App Store
Coming soon on
Google Play
Integrations
It fits the stack you already have.
Approved leave lands in the calendars your team lives in, alerts arrive where they already talk, and finance gets the export it expects.
Calendars
Approved leave appears in Google Calendar, Outlook and Microsoft 365, or any app that reads an iCal feed — and updates when plans change.
Chat
Requests, approvals, and who-is-out-today land in the Slack or Teams channel your team already watches.
Finance & payroll
Push approved expenses into QuickBooks Online and export leave and hours in the format your payroll run expects.
Identity
SAML single sign-on and SCIM provisioning, so joiners and leavers are handled by the same directory as everything else.
Data import
Bring employees, balances, and leave history across from BambooHR, Timetastic, Zoho People, Employment Hero, and 44 more.
API, webhooks & MCP
A documented REST API, outbound webhooks, and an MCP server so AI assistants can book and approve on your behalf.
Live sandbox
Try the whole thing before you sign up.
A fully loaded workspace — thirty employees, real approval queues, expense claims and signed documents. No account, no card, nothing to install. Everything resets on its own.
Security
Your team’s data stays your team’s.
AES-256-GCM at rest, refresh-token rotation, rate limiting, and an audit log on every action — on managed infrastructure we keep patched for you.
AES-256-GCM
SSO & SCIM
Audit trail
Data residency
Data residency available in Canada, the US, and the EU.
Workflow
From request to payroll.
Sorted in 3,2, 1
One request touches four systems. You only touch the first.
- Step 1
Someone asks for time off
Two taps in the mobile app or the web dashboard. Balances update the moment it is submitted.
- Step 2
The right people approve it
- Step 3
Everything downstream updates
Loved by teams
From ten-person studios to multi-country operations.
70%less admin time
BookYourPTO cut our leave administration time by 70%. What used to take our HR team an entire day now happens automatically.
$40Ksaved annually
We replaced our standalone e-signature tool for internal HR documents. Same audit trail, a fraction of the cost.
Half-day bookings and hourly slots finally match how our shift teams actually work.
70%less admin time
BookYourPTO cut our leave administration time by 70%. What used to take our HR team an entire day now happens automatically.
$40Ksaved annually
We replaced our standalone e-signature tool for internal HR documents. Same audit trail, a fraction of the cost.
Half-day bookings and hourly slots finally match how our shift teams actually work.
3×faster invoicing
The time tracking module paid for itself in the first month. We finally have accurate billing data for every client project.
12countries managed
Managing leave across twelve countries with different public holidays used to be a nightmare. Now it just works.
Geofencing ended the "I clocked in from the van" conversation for good.
3×faster invoicing
The time tracking module paid for itself in the first month. We finally have accurate billing data for every client project.
12countries managed
Managing leave across twelve countries with different public holidays used to be a nightmare. Now it just works.
Geofencing ended the "I clocked in from the van" conversation for good.
95%scan accuracy
Receipt scanning is a game-changer. Our team submits expenses in seconds instead of filling in forms.
100%audit coverage
Onboarding took less than ten minutes, and the audit trail is exactly what our enterprise clients ask for.
Our people stopped emailing HR about their balance. It is right there on the home screen.
95%scan accuracy
Receipt scanning is a game-changer. Our team submits expenses in seconds instead of filling in forms.
100%audit coverage
Onboarding took less than ten minutes, and the audit trail is exactly what our enterprise clients ask for.
Our people stopped emailing HR about their balance. It is right there on the home screen.
Pricing
Start free. Scale when you’re ready.
Annual billing saves two months
Community
Free foreverEverything a growing team needs to stop tracking leave in a spreadsheet.
$0/ user / month
Upgrade whenever it makes sense. No lock-in.
Create a workspace- Full leave management
- Multi-level approvals
- Public holiday calendars
- Google & Outlook sync
Enterprise
Most completeTime, expenses, documents, and security controls on top of everything above.
From $6/ user / month
Billed annually. Volume pricing past 100 seats.
Start 7-day free trial- Time tracking & geofencing
- Receipt scanning
- E-signatures with audit trail
- SSO, SCIM & white-labelling
- Unlimited leave types
- Multi-level approvals
- Carry-forward policies
- Public holidays
- Half-day & hourly slots
- Calendar sync
- Mobile app
- Slack & Teams alerts
- Time tracking
- Project billing
- Overtime rules
- Geofencing
- Receipt scanning
- Mileage & per diem
- E-signatures
- Audit trail PDF
- SSO & SCIM
- Custom domain
- White-labelling
- Data import
- API & webhooks
- MCP for AI assistants
- Reports & exports
- Org chart & directory
Contact
Let’s keep in touch.
We’re here to help
Questions, bugs, or something not behaving? We’ll get you back to running your team.
Get supportSomething bigger in mind?
Tell us what your organisation needs. We’ll talk through fit, migration, pricing, and what’s next.
Talk to salesFrequently asked questions
Quick answers about pricing, data, setup, and support.
Transparent per-user pricing across Starter, Business, and Enterprise. Every plan includes a 7-day trial so you can evaluate before committing, and Enterprise adds time tracking, expenses, documents, SSO, and advanced security.
Give your team their afternoons back.
7-day trial · set up in an afternoon · cancel any time